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Convergence 15 Bid and Vote Timeline
Convergence 15 Bid and Vote Timeline


This is a copy of the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information.
==What Is alt.gothic Convergence℠?==
[[Convergence]]℠ is explained on it's own page, but [[The_C*B*L | we]] feel it's worth reiterating the core purpose here. [[alt.gothic]] [[Convergence]]℠ is the annual party put on by the denizens of [[alt.gothic]] for the denizens of [[alt.gothic]] and ALL their friends that squishes together hundreds of [[net.goth]]s from around the globe and their friends into a single city for a weekend of socializing, booze, musical events and sweet debauchery.


[0:00EST (05:00GMT) April 1, 2007]
==Bid Selection Process==
Convergence 14 Registered Voter Database PING.
There are 4 steps to getting a bid chosen to be a [[Convergence]]:
Mail-In Convergence Voter Registration Period BEGINS.
# Bids are entered.
---------------------------------------------------------------------------
# [[The C*B*L]] vet the bids to ensure they are within the bounds of reason<ref>We may well look askance at a bid that looked like [[http://www.glastonburyfestivals.co.uk/ Glastonbury]] for example</ref> and fulfill the requirements.
An email ping will be send to the current Registered Voter database to weed out dead addresses and transmit this document. If you do NOT receive a ping within 72 hours, you are not registered to vote for whatever reason and you MUST submit a mail-in registration in order to vote this year.  
# [[alt.gothic]] [[Ratification | ratifies]] the bids.
# The voters [[Voting | vote]] for the bid they want to go to.


See the Mail-in registration document or browse altgothic.com for information on how to register to vote via mail-in.  
==Overview==
This page identifies the sequence of events and the deadlines in the [[Convergence]] [[Bids | Bid]] Selection Process.  


[0:00EST (05:00GMT) April 1, 2007]
==Disclaimer==
Convergence 14 Bid Proposal Request Period BEGINS.
This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens.
---------------------------------------------------------------------------
All Convergence 14 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites.  


[0:00EST (05:00GMT) April 13, 2007]
==Convergence 15 Timetable
Convergence 14 Bid Proposal Submission Period BEGINS.
Convergence 14 Bid Proposal Public Discussion and Debate Period BEGINS.
---------------------------------------------------------------------------
During this time Bid Proposal Committees may submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 14 ballot. After receipt of submission they may post their Bid Proposals to the alt.gothic.* news groups, and open their web sites to the public. Posting to regional mailing lists, weblogs and other mediums is acceptable but not essential.


See the Proposal Guidelines document or altgothic.com for information on how to create and submit a Convergence 14 proposal.  
[22:02EST (03:02GMT) July 08, 2008]
===Bid Proposal Request Period BEGINS===
All Convergence 15 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites.  


The Convergence 14 Bid Proposal Public Discussion and Debate Period also begins at this time. Discussions will take place primarily on the alt.gothic news groups and altgothic.com mailing lists.  
[00:00EST (05:00GMT) July 24, 2008]
===Bid Proposal Submission Period BEGINS===
===Bid Proposal Public Discussion and Debate Period BEGINS.===
During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 15 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential.  


Browse altgothic.com for more information on how to subscribe to available convergence-centric mailing lists.  
See the [[Bids]] page for information on how to create and submit a Convergence 15 proposal.  


[0:00EST (05:00GMT) May 5, 2007]
The Convergence 15 Bid Proposal Public Discussion and Debate Period also begins at this time. Discussions will take place primarily on the alt.gothic* news group hierarchy.
Convergence 14 Bid Proposal Submission Period ENDS.
---------------------------------------------------------------------------
Additional Convergence 14 Bid Proposals will NOT be accepted after this date.  


[0:00EST (05:00GMT) May 5, 2007]
If you don't have a newsfeed that can access alt.gothic , [http://groups.google.ca/group/alt.gothic/topics?hl=en Google] can help you out.
Convergence 14 Bid Proposal Public Discussion and Debate Period ENDS.
Convergence 14 Mail-In Voter Registration Period ENDS.
---------------------------------------------------------------------------
All official public debates conclude and Proposal web sites are frozen.  


Any Mail-in registrations received after this date will NOT be processed.  
[2008 July 31 0:00EST (05:00GMT)]
===Bid Proposal Submission Period ENDS===
Additional Convergence 15 Bid Proposals will NOT be accepted after this date on account of [[Siobhan]] and [[Axel]] will be on vacation. If you submit after that date, we will hold on to it for the Convergence 16 BidSelection Process.


[0:00EST (05:00GMT) May 5, 2007]
[2008 August 07 20:00 EST (01:00GMT)
Convergence 14 Voting Period BEGINS.
===[[Convergence 14]] BEGINS===
---------------------------------------------------------------------------
[[The C*B*L]] and some (hopefully all) of the C15 bid committees will be there.
Convergence 14 vote keys and instructions are mailed out to all registered voters and voting begins.  
'''JOIN US'''


[0:00EST (05:00GMT) May 13, 2007]
[2008 August 12 **:** EST (**:**GMT)
Convergence 14 Voting Period ENDS.
===[[Convergence 14]] ENDS===
---------------------------------------------------------------------------
There will be hangovers. Oh yes!
 
[2008 August 12 0:00EST (05:00GMT)]
===Proposal Modification Period ENDS===
===Ratification Period BEGINS===
The Bidding Committees may no longer make any changes to their bids.
The proposal websites are frozen.
The denizens of [[alt.gothic]] decide if they wish to reject any of the bids, as per the [[ratification]] process.
 
[2008 August 23 0:00EST (05:00GMT)]
===Ratification Period ENDS===
[[The C*B*L]] determine which bids are ratified.
The voting system is announced on alt.gothic.
 
[2008 August 24 0:00EST (05:00GMT)]
===Voting Period BEGINS===
 
[2008 August 31 0:00EST (05:00GMT]
===Voting Period ENDS===
Voting is closed and results will be reviewed and tallied.  
Voting is closed and results will be reviewed and tallied.  


[0:00EST (05:00GMT) May 14, 2007]
[2008 August 31]
Convergence 14 winning Proposal is announced.
===Committees notified of Results===
---------------------------------------------------------------------------
[[The C*B*L]] notifies the Chairs of the bids of the results.
The winning Convergence 14 Proposal and relevant voting demographics will be announced on altgothic.com, the alt.gothic news groups and send to all voters who submitted their votes.  
 
THE WINNING BID:
[2008September 01]
===Public Announcement of Results===
On receipt of a response from the Chair of the winning bid, or after 24 hours of sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups.  


This year's winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups, as well as the altgothic.com mailing lists and regional mailing lists. Control of the planning and execution of Convergence 14 will then be formally transferred to the winning committee.
==The Winning Bid==
The winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. Planning and execution of Convergence 15 along with permission to use the Convergence service mark subject to [[The C*B*L]]'s ongoing approval will then be transferred to the winning committee.

Revision as of 01:50, 20 July 2008

Convergence 15 Bid and Vote Timeline

What Is alt.gothic Convergence℠?

Convergence℠ is explained on it's own page, but we feel it's worth reiterating the core purpose here. alt.gothic Convergence℠ is the annual party put on by the denizens of alt.gothic for the denizens of alt.gothic and ALL their friends that squishes together hundreds of net.goths from around the globe and their friends into a single city for a weekend of socializing, booze, musical events and sweet debauchery.

Bid Selection Process

There are 4 steps to getting a bid chosen to be a Convergence:

  1. Bids are entered.
  2. The C*B*L vet the bids to ensure they are within the bounds of reason<ref>We may well look askance at a bid that looked like [Glastonbury] for example</ref> and fulfill the requirements.
  3. alt.gothic ratifies the bids.
  4. The voters vote for the bid they want to go to.

Overview

This page identifies the sequence of events and the deadlines in the Convergence Bid Selection Process.

Disclaimer

This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens.

==Convergence 15 Timetable

[22:02EST (03:02GMT) July 08, 2008]

Bid Proposal Request Period BEGINS

All Convergence 15 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites.

[00:00EST (05:00GMT) July 24, 2008]

Bid Proposal Submission Period BEGINS

Bid Proposal Public Discussion and Debate Period BEGINS.

During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 15 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential.

See the Bids page for information on how to create and submit a Convergence 15 proposal.

The Convergence 15 Bid Proposal Public Discussion and Debate Period also begins at this time. Discussions will take place primarily on the alt.gothic* news group hierarchy.

If you don't have a newsfeed that can access alt.gothic , Google can help you out.

[2008 July 31 0:00EST (05:00GMT)]

Bid Proposal Submission Period ENDS

Additional Convergence 15 Bid Proposals will NOT be accepted after this date on account of Siobhan and Axel will be on vacation. If you submit after that date, we will hold on to it for the Convergence 16 BidSelection Process.

[2008 August 07 20:00 EST (01:00GMT)

Convergence 14 BEGINS

The C*B*L and some (hopefully all) of the C15 bid committees will be there. JOIN US

[2008 August 12 **:** EST (**:**GMT)

Convergence 14 ENDS

There will be hangovers. Oh yes!

[2008 August 12 0:00EST (05:00GMT)]

Proposal Modification Period ENDS

Ratification Period BEGINS

The Bidding Committees may no longer make any changes to their bids. The proposal websites are frozen. The denizens of alt.gothic decide if they wish to reject any of the bids, as per the ratification process.

[2008 August 23 0:00EST (05:00GMT)]

Ratification Period ENDS

The C*B*L determine which bids are ratified. The voting system is announced on alt.gothic.

[2008 August 24 0:00EST (05:00GMT)]

Voting Period BEGINS

[2008 August 31 0:00EST (05:00GMT]

Voting Period ENDS

Voting is closed and results will be reviewed and tallied.

[2008 August 31]

Committees notified of Results

The C*B*L notifies the Chairs of the bids of the results.

[2008September 01]

Public Announcement of Results

On receipt of a response from the Chair of the winning bid, or after 24 hours of sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups.

The Winning Bid

The winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. Planning and execution of Convergence 15 along with permission to use the Convergence service mark subject to The C*B*L's ongoing approval will then be transferred to the winning committee.

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