Editing Best practices
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==Protect Yourself== | ==Protect Yourself== | ||
While it is not required that you register your [[Convergence]] as an LLC, it is a very smart thing to do. An LLC protects you if something goes wrong. LLC registration fees vary from state to state, and you do not have to register as an LLC in the state in which your party is taking place | While it is not required that you register your [[Convergence]] as an LLC, it is a very smart thing to do. An LLC protects you if something goes wrong. LLC registration fees vary from state to state, and you do not have to register as an LLC in the state in which your party is taking place. (Example: C9 Las Vegas was a Nevada LLC, but C15 Long Beach was a Utah LLC.) | ||
==Money Money Money== | ==Money Money Money== | ||
For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! This makes all the difference. Srsly. | For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! This makes all the difference. Srsly. | ||
Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures. | Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures. | ||
An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc. | An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc. | ||
==Contracting with the Hotel== | ==Contracting with the Hotel== | ||
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==Laminates== | ==Laminates== | ||
Some committees have personalized the laminates. Others have left them blank so that attendees can personalize them themselves. Whether or not your committee does this is a personal decision, but issuing blank laminates makes the check-in and laminate transfer processes a simple matter. | Some committees have personalized the laminates. Others have left them blank so that attendees can personalize them themselves. Whether or not your committee does this is a personal decision, but issuing blank laminates makes the check-in and laminate transfer processes a simple matter. | ||
Laminates can be put in plastic sleeves and run through a special laminating machine individually, or they can be put en masse through a laminator that spits them out in a flimsy sheet, requiring much cutting after the fact. The individual sleeve method tends to yield a better laminate. | Laminates can be put in plastic sleeves and run through a special laminating machine individually, or they can be put en masse through a laminator that spits them out in a flimsy sheet, requiring much cutting after the fact. The individual sleeve method tends to yield a better laminate. | ||
Laminate sleeves come in different thicknesses. 7 or 10 mil are the most heavy-duty. | Laminate sleeves come in different thicknesses. 7 or 10 mil are the most heavy-duty. | ||
The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good. [http://www.laminationdepot.com/ Lamination Depot] | The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good. [http://www.laminationdepot.com/ Lamination Depot] | ||