Timeline

This pages explains and describes the timeline for determining who will put on future alt.gothic Convergences℠ and where they will be.

What Is alt.gothic Convergence℠?

Convergence℠ is explained on it's own page, but we feel it's worth reiterating the core purpose here. alt.gothic Convergence℠ is the annual party put on by the denizens of alt.gothic for the denizens of alt.gothic and ALL their friends that squishes together hundreds of net.goths from around the globe and their friends into a single city for a weekend of socializing, booze, musical events and sweet debauchery.

Bid Selection Process

There are 4 steps to getting a bid chosen to be a Convergence:

1. Bids are entered.
2. The C*B*L vet the bids to ensure they are within the bounds of reason<ref>We may well look askance at a bid that looked like Glastonbury for example</ref> and fulfill the requirements.
3. alt.gothic ratifies the bids.
4. The voters vote for the bid they want to go to.

The events occur on the dates laid out in the timeline

Disclaimer

This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens.

Convergence 18 Timetable

Bid selection is intended to occur in Spring to allow the selected committee at least 12 months lead time. Therefore, we are publishing the time line for Convergence 17 selection nice and early to assist people who are considering entering a bid for Convergence 17.

Bid Proposal Request Period BEGINS

2011 February 07 00:00EST (03:02GMT)

1. All Convergence 18 Bid Proposal Committee Chairpersons must contact Axel (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites.
   
   

Bid Proposal Public Discussion and Debate Period BEGINS.

2011 February 14 00:00EST (05:00GMT)

1. During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Axel (convergence@virulent.org) for inclusion on the Convergence 18 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential.
2. See the Bids page for information on how to create and submit a Convergence 18 proposal.
3. The Convergence 18 Bid Proposal Public Discussion and Debate Period also begins at this time. Discussions will take place primarily on the alt.gothic* news group hierarchy.
4. If you don't have a newsfeed that can access alt.gothic , Google can help you out.

Bid Proposal Submission Period ENDS

Sometime soon. I'll tell you a few days out

1. Additional Convergence 18 Bid Proposals will NOT be accepted after this date. If you submit after that date, we will hold on to it for the Convergence 19 Bid Selection Process.

Ratification Period BEGINS

A few days after the previous date

1. The Bidding Committees may no longer make any changes to their bids.
   
2. The proposal websites are frozen.
   
3. The denizens of alt.gothic decide if they wish to reject any of the bids, as per the ratification process.

Ratification Period ENDS

When discussion has died down or the thread has been taken over by H Duffy and Whisky Dave
The C*B*L determine which bids are ratified.

1. The voting system is announced on alt.gothic.

Bid Clarification Period BEGINS

Right after that
The purpose of this period is to ensure that what is voted on is what was ratified.

1. The Bidding Committees may modify their bid websites to incorporate clarifications of the bid that came up during ratification.
2. The Bidding Committees may not add net new content to the bid.

C*B*L Bid Review BEGINS

Give us a couple of days - we all have day jobs after all

1. The Bidding Committees may no longer make any changes to their bids.
   
2. The proposal websites are frozen.
   
3. The C*B*L will review the bids to ensure the changes are appropriate.

Voting Period BEGINS

Once User:Hellsop fires up the Mathemagical Renumerificator September 14th, 2011.

1. The people decide.

Voting Period ENDS

September 21st, 2011. When we figure everyone who's going to vote has got around to it (or we're tired of waiting)

1. Voting is closed and results will be reviewed and tallied.

Committees notified of Results

Flying Monkeys only move so fast

1. The C*B*L notifies the Chairs of the bids of the results.

Public Announcement of Results

One day later September 22nd, 2011.

1. On receipt of a response from the Chair of the winning bid, or 24 hours after sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups.

The Selected Bid

The selected bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. The authority to planning and execute one Convergence in accordance with the published proposal along with permission to use the Convergence service mark subject to The C*B*L's ongoing approval will then be transferred to the selected committee.

Convergence 17 Timetable

2010 February 07 Bid Proposal Request Period
2010 February 14 Bid Proposal Submission Period, Discussion & Debate
2010 March 07 Bid Proposal Period ENDS
2010 March 19 Ratification Period
2010 March 30 Ratification Period
2010 March 30 Bid Clarification Period
2010 April 01 C*B*L Bid Review
2010 April 02 Voting Period
2010 April 09 Committees notified of Results
2010 April 10 Public Announcement of Results

Convergence 16 Timetable

2009 February 07 Bid Proposal Request Period
2009 February 14 Bid Proposal Submission Period, Discussion & Debate
2009 February 28 Bid Proposal Period ENDS
2009 March 12 Ratification Period
2009 March 23 Ratification Period
2009 March 23 Bid Clarification Period
2009 March 25 C*B*L Bid Review
2009 March 26 Voting Period
2009 April 02 Committees notified of Results
2009 April 03 Public Announcement of Results

Convergence 15 Timetable

Bid Proposal Request Period BEGINS at 2008 July 08 22:02EST (03:02GMT)
Bid Proposal Submission Period BEGINS and Bid Proposal Public Discussion and Debate Period BEGINS at 2008 July 24 00:00EST (05:00GMT)
Bid Proposal Request Period ENDS and Bid Proposal Submission Period ENDS at 2008 July 31 0:00EST (05:00GMT)
Convergence 14 BEGINS at 2008 August 07 20:00 EST (01:00GMT)
Convergence 14 ENDS at 2008 August 12 **:** EST (**:**GMT)
Proposal Modification Period ENDS and Ratification Period BEGINS at 2008 August 12 0:00EST (05:00GMT)
Ratification Period ENDS at 2008 August 23 0:00EST (05:00GMT)
Bid Clarification Period BEGINS at 2008 August 23 0:00EST (05:00GMT)
Bid Clarification Period ENDS and C*B*L Bid Review BEGINS at 2008 August 25 0:00EST (05:00GMT)
C*B*L Bid Review ENDS and Voting Period BEGINS at 2008 August 26 0:00EST (05:00GMT)
Voting Period ENDS at 2008 September 02 0:00EST (05:00GMT)
Committees notified of Results on 2008 September 02 Public Announcement of Results on 2008 September 03

Footnotes

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