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This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens. | This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens. | ||
==Convergence 15 Timetable | ==Convergence 15 Timetable== | ||
===Bid Proposal Request Period BEGINS=== | ===Bid Proposal Request Period BEGINS=== | ||
'''2008 July 08 22:02EST (03:02GMT)''' | |||
All Convergence 15 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites. | All Convergence 15 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites. | ||
===Bid Proposal Submission Period BEGINS=== | ===Bid Proposal Submission Period BEGINS=== | ||
===Bid Proposal Public Discussion and Debate Period BEGINS.=== | ===Bid Proposal Public Discussion and Debate Period BEGINS.=== | ||
'''2008 July 24 00:00EST (05:00GMT)''' | |||
During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 15 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential. | During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 15 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential. | ||
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If you don't have a newsfeed that can access alt.gothic , [http://groups.google.ca/group/alt.gothic/topics?hl=en Google] can help you out. | If you don't have a newsfeed that can access alt.gothic , [http://groups.google.ca/group/alt.gothic/topics?hl=en Google] can help you out. | ||
===Bid Proposal Request Period ENDS=== | |||
===Bid Proposal Submission Period ENDS=== | ===Bid Proposal Submission Period ENDS=== | ||
Additional Convergence 15 Bid Proposals will NOT be accepted after this date on account of [[Siobhan]] and [[Axel]] will be on vacation. If you submit after that date, we will hold on to it for the Convergence 16 | '''2008 July 31 0:00EST (05:00GMT)'' | ||
Additional Convergence 15 Bid Proposals will NOT be accepted after this date on account of [[Siobhan]] and [[Axel]] will be on vacation. If you submit after that date, we will hold on to it for the Convergence 16 Bid Selection Process. | |||
===[[Convergence 14]] BEGINS=== | ===[[Convergence 14]] BEGINS=== | ||
'''2008 August 07 20:00 EST (01:00GMT)''' | |||
[[The C*B*L]] and some (hopefully all) of the C15 bid committees will be there. | [[The C*B*L]] and some (hopefully all) of the C15 bid committees will be there. | ||
'''JOIN US''' | '''JOIN US'''. | ||
There will probably be a semi-formal Interrogate the Bid Committees session at some point over the weekend. Likely at the Hotel Bar. Details will be posted on alt.gothic. | |||
===[[Convergence 14]] ENDS=== | ===[[Convergence 14]] ENDS=== | ||
'''2008 August 12 **:** EST (**:**GMT)''' | |||
There will be hangovers. Oh yes! | There will be hangovers. Oh yes! | ||
===Proposal Modification Period ENDS=== | ===Proposal Modification Period ENDS=== | ||
===Ratification Period BEGINS=== | ===Ratification Period BEGINS=== | ||
'''2008 August 12 0:00EST (05:00GMT)''' | |||
The Bidding Committees may no longer make any changes to their bids. | The Bidding Committees may no longer make any changes to their bids. | ||
The proposal websites are frozen. | The proposal websites are frozen. | ||
The denizens of [[alt.gothic]] decide if they wish to reject any of the bids, as per the [[ratification]] process. | The denizens of [[alt.gothic]] decide if they wish to reject any of the bids, as per the [[ratification]] process. | ||
===Ratification Period ENDS=== | ===Ratification Period ENDS=== | ||
'''2008 August 23 0:00EST (05:00GMT)''' | |||
[[The C*B*L]] determine which bids are ratified. | [[The C*B*L]] determine which bids are ratified. | ||
The voting system is announced on alt.gothic. | The voting system is announced on alt.gothic. | ||
===Voting Period BEGINS=== | ===Voting Period BEGINS=== | ||
'''2008 August 24 0:00EST (05:00GMT)''' | |||
===Voting Period ENDS=== | ===Voting Period ENDS=== | ||
'''2008 August 31 0:00EST (05:00GMT)''' | |||
Voting is closed and results will be reviewed and tallied. | Voting is closed and results will be reviewed and tallied. | ||
===Committees notified of Results=== | ===Committees notified of Results=== | ||
'''2008 August 31''' | |||
[[The C*B*L]] notifies the Chairs of the bids of the results. | [[The C*B*L]] notifies the Chairs of the bids of the results. | ||
===Public Announcement of Results=== | ===Public Announcement of Results=== | ||
'''2008September 01''' | |||
On receipt of a response from the Chair of the winning bid, or after 24 hours of sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups. | On receipt of a response from the Chair of the winning bid, or after 24 hours of sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups. | ||
==The Winning Bid== | ==The Winning Bid== | ||
The winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. Planning and execution of Convergence 15 along with permission to use the Convergence service mark subject to [[The C*B*L]]'s ongoing approval will then be transferred to the winning committee. | The winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. Planning and execution of Convergence 15 along with permission to use the Convergence service mark subject to [[The C*B*L]]'s ongoing approval will then be transferred to the winning committee. | ||
Revision as of 15:51, 20 July 2008
Convergence 15 Bid and Vote Timeline
What Is alt.gothic Convergence℠?
Convergence℠ is explained on it's own page, but we feel it's worth reiterating the core purpose here. alt.gothic Convergence℠ is the annual party put on by the denizens of alt.gothic for the denizens of alt.gothic and ALL their friends that squishes together hundreds of net.goths from around the globe and their friends into a single city for a weekend of socializing, booze, musical events and sweet debauchery.
Bid Selection Process
There are 4 steps to getting a bid chosen to be a Convergence:
- Bids are entered.
- The C*B*L vet the bids to ensure they are within the bounds of reason<ref>We may well look askance at a bid that looked like [Glastonbury] for example</ref> and fulfill the requirements.
- alt.gothic ratifies the bids.
- The voters vote for the bid they want to go to.
Overview
This page identifies the sequence of events and the deadlines in the Convergence Bid Selection Process.
Disclaimer
This is the official timeline. It is not necessarily how things WILL work, but how they SHOULD. Keep an eye on alt.gothic, alt.gothic.convergence and this website for updates to this information. We are not getting paid to do this and we do have day jobs so sometimes shit happens.
Convergence 15 Timetable
Bid Proposal Request Period BEGINS
2008 July 08 22:02EST (03:02GMT) All Convergence 15 Bid Proposal Committee Chairpersons must contact Siobhan (convergence@virulent.org) to have a web account set up on altgothic.com to host their proposal web sites.
Bid Proposal Submission Period BEGINS
Bid Proposal Public Discussion and Debate Period BEGINS.
2008 July 24 00:00EST (05:00GMT) During this time Bid Proposal Committees must submit their Bid Proposals and preliminary event budgets to Siobhan (convergence@virulent.org) for inclusion on the Convergence 15 ballot. After receipt of submission they must post their Bid Proposals to the alt.gothic.* news groups' they may open their web sites to the public. Posting to regional mailing lists, web communities, blogs etc. is acceptable but not essential.
See the Bids page for information on how to create and submit a Convergence 15 proposal.
The Convergence 15 Bid Proposal Public Discussion and Debate Period also begins at this time. Discussions will take place primarily on the alt.gothic* news group hierarchy.
If you don't have a newsfeed that can access alt.gothic , Google can help you out.
Bid Proposal Request Period ENDS
Bid Proposal Submission Period ENDS
'2008 July 31 0:00EST (05:00GMT) Additional Convergence 15 Bid Proposals will NOT be accepted after this date on account of Siobhan and Axel will be on vacation. If you submit after that date, we will hold on to it for the Convergence 16 Bid Selection Process.
Convergence 14 BEGINS
2008 August 07 20:00 EST (01:00GMT) The C*B*L and some (hopefully all) of the C15 bid committees will be there. JOIN US. There will probably be a semi-formal Interrogate the Bid Committees session at some point over the weekend. Likely at the Hotel Bar. Details will be posted on alt.gothic.
Convergence 14 ENDS
2008 August 12 **:** EST (**:**GMT) There will be hangovers. Oh yes!
Proposal Modification Period ENDS
Ratification Period BEGINS
2008 August 12 0:00EST (05:00GMT) The Bidding Committees may no longer make any changes to their bids. The proposal websites are frozen. The denizens of alt.gothic decide if they wish to reject any of the bids, as per the ratification process.
Ratification Period ENDS
2008 August 23 0:00EST (05:00GMT) The C*B*L determine which bids are ratified. The voting system is announced on alt.gothic.
Voting Period BEGINS
2008 August 24 0:00EST (05:00GMT)
Voting Period ENDS
2008 August 31 0:00EST (05:00GMT) Voting is closed and results will be reviewed and tallied.
Committees notified of Results
2008 August 31 The C*B*L notifies the Chairs of the bids of the results.
Public Announcement of Results
2008September 01 On receipt of a response from the Chair of the winning bid, or after 24 hours of sending the notification, the winning proposal and relevant voting demographics are announced on altgothic.com and the alt.gothic news groups.
The Winning Bid
The winning bid will be announced following the closing of voting and verification of the counted votes. At that time, an announcement will be posted to the alt.gothic.* news groups and [altgothic.com]. Planning and execution of Convergence 15 along with permission to use the Convergence service mark subject to The C*B*L's ongoing approval will then be transferred to the winning committee.